humprint.byu.edu is a Windows 2012 server that has most of our printers added and then shares them with users. To access it use Microsoft Remote Desktop and the hostname. There is a GPO for each department that adds the printers and copiers. Since most departments have a copy code for each professor, we can’t add it there and we need to still add that code for the Sharp copiers to work.
Adding a New Printer
Go to the Control Panel, Devices and Printers, Add a printer (just like when you add a printer for a professor).
Then right click on it and select Printer Properties, then click on the Sharing tab. There is an option to “List in the directory,” which will add it to the campus directory of shared printers (not sure where it actually stores stuff), but we’re not currently doing this. You now need to create a GPO.
Adding Printers with a GPO
Using the Group Policy Manager, go to the department folder where you want to create the GPO.
Right click and select “Create a new GPO and link it here.”
Go to User configuration, Preferences, Control Panel Settings, Printers. Right click on printers, new, add TCP/IP printer.
Select “Use DNS name,” enter the DNS name of the printer (e.g. gscopier.byu.edu). under printer path enter the shared name as it shows on the print server (e.g. \\humprint\German & Russian Copier (SHARP MX-5001N))
Under User Configuration, Policies, Windows Settings, click on Deployed Printers, Deploy Printer and enter the printer name matching the full name (\\humprint\German & Russian Copier (SHARP MX-5001N)), and add it.
Apply and ok those windows.
Back on the GP Manager select the GPO and add humanities-csr to the users and groups with permissions and give it edit permissions.